Admin Assistant (GF Malaysia)

Posted 13 November 2022
Job type Permanent

Company's Benefits

  • Flexible Working Arrangements

    Flexible Working Arrangements

  • Equal Pay Initiatives

    Equal Pay Initiatives

  • Mentorship Program

    Mentorship Program

  • Leadership Development Program

    Leadership Development Program

  • Paid Parental Leave

    Paid Parental Leave

  • Return to Work Policy

    Return to Work Policy

  • Breastfeeding Rooms

    Breastfeeding Rooms

  • Sponsorship Program

    Sponsorship Program

  • Coaching Program

    Coaching Program

  • Raise Numbers Of Women In Leadership

    Raise Numbers Of Women In Leadership

  • Internal Women's Networking Group

    Internal Women's Networking Group

Job Description

Intro to GF

GlobalFoundries (GF) is one of the world’s leading semiconductor foundries and the only one with a truly global footprint spanning three continents. We manufacture complex, feature-rich integrated circuits that enable billions of electronic devices. At GF, we make things that matter — from the solutions that enable the way we live today, to the technologies that drive what’s possible for tomorrow. Join us in changing the industry that is changing the world. For more information, visit

Why GF

Be a part of our global team that is at the forefront of providing cutting-edge global technology solutions. We are seeking candidates with a strong passion for new technologies and advanced manufacturing, as we continue our Industry 4.0 Digitalization journey using technologies such as Artificial Intelligence and Machine Learning, robotics, big data analytics and more.

Why This Role

The role is based in Penang, Malaysia. As the ideal candidate, you will provide administrative support to the Senior Management and responsible in ensuring a smooth-running efficient office environment.

What You Will Do

  • Meetings: Coordinate meetings; staff meetings, offsite strategic meetings and take down accurate minutes of meeting as required by Staff Managers

  • Travel Arrangement: Arrange business travel. Plan detailed itinerary, logistics and accommodation

  • Claims: Submit Claims for Manager / Dty Director / Director / VP (such as medical, travel, entertainment, phone bill, personal etc.)

  • Confidentiality: Maintain and safeguard company confidential material/files/correspondence

  • Maintenance of Office Files: Establish a systematic filing system which is easily accessible and clearly labeled

  • Communication Device Allowance: Coordinate and manage CD Allowance

  • Correspondence: Respond to inquiries/ correspondence and memos needing written communication

  • Maintenance of Office Equipment: Operate, clean regularly, and recommend maintenance needs for all office equipment (i.e: copier machine, printers, computer, etc.)

  • Inventory Control for Office Supplies: Control, issue and order office consumables, keep watchful eye on stock level

  • Preparation of Bulletin: Keep an up-to-date calendar of events, gather information, update bulletin information and communication packages for staff dissemination

  • Sort Incoming Mail and Faxes: Date stamp all incoming mails and faxes and arrange by order of priority

  • Preparation of Monthly Report: Responsible for setting reasonable deadlines for report submission.  Consolidate individual managers’ reports into one report, edit, format, proof read the report before final vetting by Senior Management.

  • Maintain Personnel Records: Maintain personnel files on all personnel, support/office staff, as outlined in Employee Policy

  • Maintenance of Bulletin Boards: Maintain orderly bulletin boards with current information

  • Project Management: Take up ad-hoc projects assigned by Senior Management and complete them within stipulated time frame

  • Model the Core Values – “Walk the Talk”

  • Protect the reputation and integrity of others through strict confidentiality

  • Display the ability to communicate well with all levels of staff both verbally and written

  • Think on your feet. Be mindful of the department goals and objectives when scheduling and planning your work so as to ensure that there is no compromise or risks to these goals & objectives

  • Must possess knowledge of current company policies, procedures and programs

  • Keep abreast on the latest developments in the semiconductor industry and happenings around the world that affects the economy at large

What You Will Need

  • LCCI Private Secretarial Diploma or Equivalent.

  • At least 3 year working experience in a secretarial position supporting high level management

  • Excellent computer literacy in MS Office Applications

  • Good command of spoken & written English

  • Must have good interpersonal skills and be able to interact with all levels of staff

  • Must have initiative and be proactive in handling duties and all other tasks assigned by supervisor

  • Must be committed to work and produce high quality output at all times

  • Must be discreet in handling company confidential documents

GlobalFoundries is an equal opportunity employer, cultivating a diverse and inclusive workforce. We believe having a multicultural workplace enhances productivity, efficiency and innovation whilst our employees feel truly respected, valued and heard.

As an affirmative employer, all qualified applicants are considered for employment regardless of age, ethnicity, marital status, citizenship, race, religion, political affiliation, gender, sexual orientation and medical and/or physical abilities.

All offers of employment with GlobalFoundries are conditioned upon the successful completion of background checks, medical screenings as applicable and subject to the respective local laws and regulations.

To ensure that we maintain a safe and healthy workplace for our GlobalFoundries employees, please note that offered candidates who have applied for jobs in Malaysia will have to be fully vaccinated prior to their targeted start date. For new hires, the appointment is contingent upon the provision of a copy of their COVID-19 vaccination document, subject to any written request for medical or religious accommodation.

Information about our benefits you can find here: