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Corporate Real Estate Lead

Job Title: Corporate Real Estate Lead
Contract Type: Permanent
Location: Sydney
Industry:
Reference: JR-119209
Contact Name: Simrat Vohra
Job Published: July 14, 2021 23:02

Job Description

Equinix is the world’s digital infrastructure company, operating 200+ data centers across the globe and providing interconnections to all the key clouds and networks. Businesses need one place to simplify and bring together fragmented, complex infrastructure that spans private and public cloud environments. Our global platform allows customers to place infrastructure wherever they need it and connect it to everything they need to succeed.

We are a fast-growing global company with 70+ consecutive quarters of growth. Through our innovative portfolio of high-performance products and services, we have created the largest, most active global ecosystem of nearly 10,000 companies, including 1,800+ networks and 2,900+ cloud and IT service providers in over 26 countries spanning five continents.  

A career at Equinix means you will collaborate on work that impacts the world and be surrounded by endless opportunities to learn new skills and grow in varied directions. We embrace diversity in thought and contribution and are committed to providing an equitable work environment. that is foundational to our core values as a company and is vital to our success. 

The primary responsibility for this newly created role is to lead and maintain daily operations of company corporate real estate. Lead vendor and contractor coordination, is responsible for multiple complex projects and continuously identifies where processes can be improved. Supports the maintenance of corporate real estate budget. Specializes in one area of expertise related to corporate real estate operations i.e, Sustainability, Contract Management, Compliance, etc. 

Responsibilities:

Concierge and Facilitation

  • Oversees conference center room booking and sets up for all hands meeting
  • Manages multiple large and more complex projects
  • Manages a team of people effectively
  • Creates new processes for improvement of the corporate real estate and independently plans, organizes and manages project budgets
  • Responsible for managing and maintaining vendor purchase orders and tracking budget

Operations

  • Develops metric tracking systems and reports for vendors, and day to day cost associated with budget
  • Leads team on ergonomic assessments and ensuring proper desk setups
  • Proactively identifies and suggest improvements to processes, systems and overall client satisfaction
  • Ensures appropriate follow up with customers
  • Manages end user expectations, meeting with them to review their requests and requirements
  • Independently resolves a wide variety of issues of complex scope 
  • Leads and manages cross-functional project teams
  • Oversees weekly meetings (e.g., vendor/project meetings, developing/managing schedules, developing/tracking budget, and providing timely updates)                        
  • Works with Manager, Corporate Real Estate on approved TI Projects                  · Oversees the maintenance of CAFM system (Officespace) that tracks the occupancy of staff, hoteling and work order request
  • Oversees the charging station program if applies at office
  • Supervises and leads daily sorting, pickups and deliveries of all external and inter-office mail and ensures employee support on all mail and shipping requirements

Vendor Assistance

  • Oversees contractors for maintenance and improvements including electrical, audio/visual, security, cabling, janitorial, plumbing, utilities, and HVAC
  • Supervises vendors, service providers and Corporate Real Estate staff as required to ensure excellent coordination and execution of work with minimal disruption

Business Continuity

  • Leads the safety team and the processes for annual fire drills, safety awareness, emergency supplies, and regular safety training
  • Ensures the maintenance of emergency supplies and life and safety evacuation process

Repairs and Maintenance

  • Ensures the premises are properly maintained, and manages all repairs and tenant improvements

Property Assistance Coordination

  • Responsible for leading up to four offices remotely, including moving of staff, reconfiguring offices and cubicles, office repairs and equipment moves
  • Performs and maintains regular property inspections to proactively maintain the appearance of the office 
  • Develops and assesses budgets, contracts, and change orders
  • Ensures tracking of spending and implementation of cost savings initiatives
  • Communicates with property assistance on various issues such as building maintenance and security, safety (smoke detectors, sprinkler system, emergency lighting), and Heating, Ventilation and Air Conditioning (HVAC) needs
  • Supervises Corporate Real Estate Coordinators in efforts to ensure 100% adherence to guidelines and policies
  • May supervise a medium size construction project and space planning efforts

Qualifications

  • 5+ years experience strongly preferred
  • Bachelor's degree in Business Management preferred

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